Ms flow move email to another folder To do that, in the “Move Email” action, don’t put any email and you’ll see your own folders. By creating a structured folder system and setting up rules to sort your emails automatically, you will reduce the clutter in your inbox and streamline your workflow. Dec 30, 2024 · This is an overview of how to move files with Microsoft Flow using the SharePoint - Send an HTTP request to SharePoint action and SharePoint Online REST APIs. Why don't you set up a dedicated shared mailbox and ask your colleague to forward emails to that mailbox instead of the 'Orders' folder. Jun 2, 2024 · Keep reading to know more Power Automate shared mailbox, Power Automate shared mailbox move email, Power Automate shared mailbox attachment to sharepoint, etc. When they are done they will move the PO folder to the approved to send folder. I spent some time investigating that one and ended up putting a ticket in for it. It’ll show your personal folders even if you enter the shared mailbox address into the ‘Original Mailbox Address Aug 20, 2025 · Today, it stopped allowing me to to move an inbox email to a different folder. Use a Jul 11, 2023 · Reference: Move or copy an item to another folder - Microsoft Support Or if you want to Archive conversation thread emails You can use the Archive button to move one or more messages to your Archive folder without deleting them. This article will show how to use Power Automate (Microsoft Flow) to create SharePoint folders in two ways, copy, move these folders to another site and remove the source folder after copying. In Part 1 of this 4 part series, we are going to walk through the steps on how to setup a Microsoft Outlook rule to move an email with an attachment to a specific folder in Outlook, copy its contents to a new Excel file in SharePoint, and add the date and time to the name of the file. Select a tab option below for the version of Outlook you're using. If you pick one of those, then the email will be moved there. How can I copy a file from one site to another SP site (to a certain folder) when a specific metadata tag is used? e. This article Learn how to move emails in a shared mailbox to a different folder using Power Automate! Leveraging the Microsoft Graph APISet up Microsoft Graph API for app Moved from where? If you move the file from your desktop to the folder the flow should trigger. This action is beneficial when automating file management flows across different document libraries, folders, or even systems (like SharePoint, OneDrive, or Local Storage). Here are some troubleshooting steps you can try: 6 days ago · I've created a folder in my Outlook account and I would like to move the whole folder to another Outlook account, without having to select every single email individually. Whether you want to automate file organization, streamline approvals, or back up your data, Power Automate can help. In the above I am only worried that if the Copy file flow doesnt work but the Move file flow Hello, I am pretty new to Power automate. This tutorial continues from where we left off in the previous videos building upon our flow which Jan 11, 2024 · The Process email messages in Outlook action processes email messages retrieved by the Retrieve email messages from Outlook action. Jan 8, 2025 · Automatically moving emails to specific folders in Outlook is a powerful way to improve your email organization, save time, and enhance productivity. ” It doesn’t need to be an incoming email or an email that drops in the inbox. Nov 19, 2024 · Move Email to Folder Using Power Automate I will show you how to move an email to a folder using Power Automate. In conclusion, moving emails to folders with one click in Outlook can save you a lot of time and help you stay organized. May 23, 2023 · The Scenario is this: Files are dropped into a parent folder from Adobe Acrobat Sign. Would prefer not to have to click on each one in order to move it. By following the steps outlined in this article, you’ll be able to create folders, move emails manually, and use Quick Steps to move emails automatically. For example, you can create rules that will change the importance level of messages as they come in, automatically move them to other folders, or delete them based on certain criteria. Original folder) to e. Now i need to make another flow, that moves ane mail from the inbox, to a new folder when the mail is marked as completed. Move Outlook email to tracked folder in Dynamics 365 Customer Engagement (on-premises) After you set up a tracked Exchange folder, you can move Outlook email to that folder to track it automatically in Customer Engagement (on-premises). This article delves into the intricacies of Jun 4, 2023 · Hi, I have this trigger working when the mail arrives in the inbox of a shared mailbox - but we want to initiate it with a mail moving to a subfolder so we can have more discretion on the mails themselves - but I am trying to understand how using another folder works in this trigger as not all emails get the flow to run. When I switched back to the old Outlook the email is no longer in the Inbox. Oct 20, 2023 · Power Automate folder actions enable you to manipulate and organize folders. The Move Email (V2) connector got timeout after 10 minutes. Send a reminder email to approvers. You can use these templates "as is" or you can make any adjustments that your scenario needs. , AE XXX). Is it possible to Copy or move SharePoint documents cross-site in Power Automate This article will show how to move documents using Power Automate (Microsoft Flow). Users then access this folder and process the files. May 3, 2024 · Hi, I'm attempting to create a power automate flow for work that moves a file from one sharepoint folder to another based on the first six characters of the file name. You can also create a flow from connectors. This module examines various methods of sharing folders, along with the effect this has on file and folder permissions when you create shared folders on an NTFS-formatted partition. Will my flow trigger if I move email from one folder to another folder? No. Mar 29, 2024 · Some users have suggested alternatives like creating shared mailboxes for every category and forwarding emails to them, then writing flows for all those categories. e. Sep 20, 2020 · Introduction Hi friends, let us see how we can use Power Automate (MS Flow) to automatically copy or move files from one SP document library to another whenever a file is created or modified in the source library. To use this action, you must provide an Outlook instance, an account, and a variable with retrieved emails. Varga to B. I only have the problem, that it creates one task per mail, but I need it to create as many tasks as receivers of the mail and assign it directly to the receivers one by one. You can then use when new mail arrives trigger and point it to the folder. . Jun 6, 2024 · In this Power Automate article, I will discuss a commonly used case in the SharePoint document library using Power Automate: the Power Automate copy folder action and how it is used in Microsoft Flow. I have created some rules for moving the email to specific folders based on the email address. Send an email from a distribution list or shared mailbox. Now, when I drop a new e-mail in Oct 9, 2024 · Here are some of the most frequently used ways to create flows to manage your email. Basically we have… Mar 20, 2025 · I want to create a rule in the new Outlook to move emails from a specific sender or subject to a folder, but only after I have responded to the email. Also, I will demonstrate the following points: Power Automate copy folder with a new name Power Automate copy files from one Library to another Power Automate copy folder structure SharePoint Mar 14, 2025 · Therefore, if it is possible, I would create rules in Outlook to move the e-mails to the folder needed based on the key words. Search for and open the Shared Mailbox (Human Resources in this example). Aug 3, 2018 · Good Day We have a business need in having meeting files on a SharePoint document library folder move to another folder on the same document library after 7 days of the original files being uploaded. I would like to use it to move emails from a shared mailbox to specific folders using PowerAutomate. May 14, 2025 · This Power Automate flow is designed to streamline email management by automatically creating folders for each sender and moving their emails into those folders. Depending on which version of Outlook you're using, you can move or copy messages between folders in several different ways. While basic functionalities like reading and responding to emails are straightforward, effective organization requires leveraging more advanced capabilities, such as automating the process of moving specific emails to designated folders. i am trying to move files and folders from a single onedrive for business to sharepoint. If you have multiple folders, you will need to set up a flow for each folder you need to monitor. There are two Feb 13, 2024 · Email attachments often need to be saved to SharePoint document library. If you move the file from a different folder in that same library the flow will not trigger. Aug 29, 2023 · I have created a scheduled flow which get all lists and libraries from a site >> then loop through the files/folders inside the root folder of each list/library and then move them to a destination site, here what i have so far:- Dec 20, 2018 · Is the Message ID of an email supposed to change when moving that email from one Outlook folder to another Outlook folder with Flow or PowerApps? I am trying to build a PowerApp to keep incoming emails organized in folders based on a workflow. This is super important because it opens the doors to automation based on moving emails to folders. i want expand the projects folder in this onedrive to have seprate sharepoints so that users dont sync the WHOLE projects Use rules to automatically perform specific actions on email that arrives in your inbox. Then, you can select whether to move, delete or mark as read the selected messages. Solution #1 is to create another folder, copy the email to it and have the trigger connect to this folder instead. My dream is to have this moving of the file to the completed folder trigger my PowerAutomate! Apr 8, 2019 · 1 - Create another new folder under Inbox, configure the Flow to run against that new folder, then move all the existing emails to the new folder - so the Flow triggers on them. Jun 9, 2021 · I'd like to create a flow, run once a day, to move everything from one folder to another. Here I have used the Move File action to A place to discuss, share, and problem solve all things Microsoft Power Automate formerly Microsoft Flow related. 1st flow: 2nd flow: What do I modify in the 2nd flow to create the same folder structure as Pre Approved to Approved when moving the approved documents over. If you don't find a template that matches your scenario, you can create a cloud flow without a template. While the core functionality revolves around sending, receiving, and organizing emails, more advanced features like automatic forwarding and rule-based folder management enhance productivity and efficiency. Build an approval process and notify colleagues via email. Not finding the new outlook to be 100% reliable. In this video we will learn how to move an email from the inbox of a shared email account into a specific folder We can use the get emails action and selec Add the Move email action to your flow enter the shared mailbox and select the desired folder Again use the Peek code feature under the 3 dots to see the folderPath That s the Folder you Jun 3, 2025 · I added in the delay after the trigger to get the emails and another one before the Move and still email appears to stay in the Inbox and shows as moved to the folder. My folder has hundreds of emails. We'll also configure the flow to create a folder if it doesn’t already exist. com would protect your PDF-attached emails from being deleted by the second rule. Ideally I'd want to move them Jan 4, 2024 · Hi, this seems like it should be pretty straight forward to me, but I can't seem to figure it out with the newest GUI of PowerAutomate Flow. Approved to send Sent. You can think of things like: Every email that contains “unsubscribe” is moved to a separate folder called “newsletters. Aug 30, 2024 · Discover how to automatically move emails to a folder in Outlook and how the Clean Email inbox organizer simplifies this process for a clutter-free inbox. Thanks for your suggestions. Oct 2, 2024 · The Outlook (classic) client has a registry setting to control moving deleted items from a shared mailbox. If you need to trigger the flow when an email arrives in multiple folders, you need to create multiple flows. Right now all documents just get moved to the Sep 3, 2021 · It’s essential to define what is an email “arriving. Is there a way to move all of them at once? Dec 13, 2018 · I am having problems using Office365. How to Move Files Between Folders and Create New Folders If They Don’t Exist in Power Automate In this tutorial, I’ll guide you through using Power Automate to move files from one folder to another in SharePoint. The folder name is again the expression extracted from the file name. You can select whether to move, delete, or mark email messages as read/unread. Learn how to move SharePoint files from one folder to another, based on the file name, using Power Automate. It can even tag the attachments or place them in a folder for easier lookup in the future. I am using the ID value received from Flow to move the email to a first folder, but the method fails when I use the same ID value to try to move the same email message to a subsequent second folder. I setup the Move Email to move the email to my own folder within Outlook, although ideally I would like to move the email to a folder within shared mailbox Outlook but the connector does not give me that option in the Jul 1, 2016 · When there is a new file it’ll send an email to the approvers, and if any of them approve, the file will be moved to another folder (whereever you want the approved files to be stored). If you want to move an email from one folder to another, see Move or copy an item to another folder. I can’t remember the reason off hand but they said this is how it is Jul 2, 2025 · Outlook, a ubiquitous application within the Microsoft 365 ecosystem, offers a robust suite of features for managing email communication. ” In this Power Automate video tutorial, I have explained how to move emails to folder using Power Automate. If it's not empty then you can move that file somewhere else, then proceede with your create file action. Has Jun 23, 2019 · 4. In this blog post, we’ll walk you through how to automatically copy files from one folder to another in OneDrive using Jul 2, 2025 · Microsoft Outlook, a ubiquitous component of the professional landscape, offers a robust suite of features for managing email correspondence. After that, I creates a task in MS Planner. What version of Outlook do I have? Hi Flow gurus I have at work been assigned with the task of setting up a flow to automatically flag all new emails. Currently it is done manually. move ( [MessageID], folderPath) when trying to move the same email more than once. I see an Apply to each action around the Send an email action, causing separate emails. For the video of Nov 12, 2025 · If you're unable to drag and drop messages from your Inbox to a folder in Outlook, it could be due to several reasons. Jan 17, 2025 · Power Automate Copy File Action The Copy File action in Power Automate allows you to copy a file from one location to another. This flow i have made. The following Send email action below sends an email from N. The template will ask you for your account for SharePoint Online and Office 365: Apr 2, 2023 · This example moves unread e-mail messages from the Inbox to a folder named Test. You can now use the %SpecialFolderPath% variable any time it's necessary, regardless of the user who runs the flow or Apr 4, 2021 · Most of the email operations in Power Automate can already work with folders in shared mailboxes. Sep 9, 2024 · microsoft-sharepoint, microsoft-office-365, question pareshvaghji (Paresh90) September 9, 2024, 6:29pm 1 for about 6 hours been trying to find a solution but always come to a snag. For this example, I want the flow to trigger when I receive a new email and then move that email to the Project folder I created recently. I also tried copying inbox emails to clients' folder, but copying also immediately moves the email back to the inbox. Power Automate Move Email From One Mailbox To Another Power Automate helps a lot with the Move Email Action With it you can monitor your mailbox or a shared mailbox and based on criteria move the emails to the proper folders You can think of things like Every email that contains unsubscribe is moved to a separate folder called newsletters Every email that you re in CC In this video we will In library we have 2 folders for PO's. We can use the get emails action, and select our shared inbox before we set our Mar 7, 2022 · Hi I am trying to find a way to set up Power Automate to copy a file from folder (e. The Get special folder action retrieves the paths for commonly used directories that vary among users and machines. I'm trying to send an email to all the approvers. (I'm using the personal 1 TB OneDrive). The Flow looks like this: Basically, when someone uploads or modifies a file, the system will check the condition: If the condition is met, I want it to move those files to a new destination. The flow should be automatically triggered whenever new email arrives. Give it a try and see how much easier it is to manage your emails. The new Outlook for Windows client doesn’t have an equivalent setting, so items removed from a shared mailbox end up in the Deleted Items folder of the user’s mailbox rather than the Deleted Items folder in the shared mailbox. The following example retrieves the desktop directory and stores it in a variable. Jul 2, 2025 · Effective email management is paramount for professionals and organizations striving for optimal productivity. Aug 9, 2023 · This Power Automate tutorial explains, how to Move files from one folder to another using Power Automate or Microsoft Flow. As for moving emails based on certain words in the subject, it seems possible to set up a flow in Power Automate. These SharePoint Online REST APIs can be used outside of Flow, but you will need to handle authentication and provide an X-RequestDigest header with any POST requests (as with any SP REST POST request). Is there a way to improve the speed of moving an email from one folder to another? Just as a file cabinet contains folders to help you organize your documents, Outlook gives you a similar way to save and organize email messages. In this trigger, you can select different folders. Send a daily digest email with a summary table. Instead, we consider “arriving” any email that is moved to a folder when it arrives in your inbox or you move it to another folder. That works fine, but the Get emails is limited to 25 items. We also have the option to place the email message in a folder or add metadata to make it easier to find later on. When I attempt to move an inbox email to a client's folder, Outlook immediately moves it back to the inbox. This is my expression for the compose action: Apr 26, 2024 · Does any know, how I can move a mail to the Agent1 folder? or how to get the reference to the Agent1 folder as if it was selected from the drop down? Oct 24, 2023 · Likewise, if you need to read or write content to CSV files, use the Read from CSV file and Write to CSV file actions. Here's how you can make your flow work for emails in specific folders: Modify the Flow Trigger by replacing the "When a new email arrives" trigger with the trigger: "When a new email arrives in a shared mailbox (V2)" or "When a new email arrives in a folder". Power Automate offers many templates for you to create flows. Under that Inbox folder we have multiple folders into which things can be filed. In this case, the Stop processing more rules feature in Outlook. Additionally, if the folder does not exist, this flow will create the folder and move In this Power Automate Video, I will show you how to move files from one folder to another in SharePoint using Flow. Apr 14, 2021 · Power Automate helps a lot with the “Move Email” Action. Once you create the folder you can try to move the file again. Since moving to the new outlook app you can only move an email from one folder to the other. Apr 13, 2021 · Pro Tip: If you want you can move emails from the shared mailbox into your mailbox. Send an email with voting options. Jan 19, 2019 · Hello, Since one of the updates to MS Office 365, the Outlook Move feature is very slow. Just by moving the folder with all emails in it. Trouble is some of those key stakeholders left the company and I now have a few useless Folders in Outlook that can be removed, but I do not want to delete the emails as they may still be needed for reference. If you want to check if a file exists in a specific folder, use the If file exists action. Send an email from your account. Dec 2, 2021 · After sending the email to a specific person, how can I move that particular email from sent & inbox ( cc ) to another folder ? This flow is triggered by the response captured by MS Forms. Jul 25, 2023 · Don't know how you are managing the upload, but if you are using a flow which I assume, you would start with a condition, checking for the filename by doing a get files action and utilizing the Odata filter then you can check the count of the returned items array. Learn more Learn how to efficiently organize your emails by moving messages from your inbox to custom folders in Microsoft Outlook! Jun 25, 2025 · Here are some of the top scenarios in which you can use Power Automate to manage your email. Apr 13, 2024 · I've created a flow which is triggered, once a mail is moved to a certain folder in outlook. Mar 3, 2025 · I use Folders to aggregate emails from various stakeholders I am working with and some of the oldest Folders will have maybe a few thousand emails in them. User will create their own folder lets say PO12345 and will put all related documents in said folder. The incoming emails must be reviewed, assigned, processed and then saved as originally received. Moving folders has never been easier! Jan 2, 2018 · With a Microsoft flow, you can trigger the move on any column data type Microsoft Flow supports! We’ll also configure a Retention label and default the destination library location to the label, thereby automatically turning all documents added to it into records. Aug 5, 2022 · Hi, I have created a flow trigger by When a new email arrives in shared mailbox (V2) followed by Move Email (V2). Specifically, I want to design one that moves the file to a folder that shares the same first six characters (i. With it, you can monitor your mailbox (or a shared mailbox) and, based on criteria, move the emails to the proper folders. Mar 15, 2022 · Need to know how to move files in Microsoft SharePoint using Power Automate? Read our guide today. When an e-mail hits a folder in my inbox, I would like the flow to begin and drop a copy of the attachments, and the body of the email, in a dated folder on a SharePoint site. I have looked for what i feel like everywhere and I have not found asolution yet. Apr 22, 2025 · I will need something like when a new email arrives the flow should create one item to the SharePoint list. When an email arrives in the inbox of the shared email address the flow checks if the subject of the email contains a string of text present in column 'Reference Code' of an Excel file saved in Sharepoint. Your flow will be triggered only when a new email arrives. The flow should trigger, send the files as attachments via email, then move the PO folder to the sent Jul 28, 2024 · Alternative Solution 2 While Outlook can't track when an email is moved to another folder, it can listen out for when an email is received at a certian address. Microsoft Outlook, a ubiquitous email client, offers robust features for automating email organization. Like permit notices from a city. Friday, with invoicing in the BCC field. Reference: Archive in Outlook for Windows - Microsoft Support I have a cloud flow that is triggered when an email arrives in a folder. One of the steps of processing is to move the completed files into another SharePoint folder. Be sure to check out the links in the sidebar, be respectful, and let's all go with the Flow! Jul 15, 2025 · OneDrive is not just a cloud storage solution; it’s a productivity powerhouse—especially when integrated with Power Automate (formerly Microsoft Flow). A custom workflow I believe SharePoint Designer was created for this several years ago. You can check and modify this list in your email settings. Audio tracks for some languages were automatically generated. In the case of Flow's SharePoint Apr 20, 2025 · Created a Flow to get Emails from Outlook using Graph API to extract all metadata into columns in a MS List including attachments of the Email into a column in the MS List with the name as a hyperlink in the same site as the list; but when there is another Email as an attachment it does not come into the MS List. Check if the action fails and if so, create the folder. Now that we are looking at moving the site to SharePoint Online we wanted in leveraging Microsoft Flow. When an email arrives in a folder (not inbox), the flow is triggered. This was previously performed manually via drag and Sep 18, 2025 · After you set up a tracked Exchange folder, you can move Outlook email to that folder to track it automatically in Customer Engagement (on-premises). Mar 24, 2024 · Since checking the folder before each move would complicate the flow, you can use the same workaround as when updating file. For example, you might have a rule to move emails from a particular sender to a specific folder, and another rule to delete all emails with PDF attachments. Let’s get started! In this tutorial we demonstrate how to move email to folder with Power Automate and Outlook. With Power Automate, we can save incoming/outgoing email messages and their attachments to a SharePoint Document library. This article delves into the intricacies of configuring Outlook to automatically move emails to specific folders, focusing on rule creation, alternative methods using Power Automate Hi, I've got a simple flow: Get emails > conditions subject contains a certain name > move email to a specified folder. In this video we will learn how to move an email from the inbox of a shared email account into a specific folder. Is there a better way to do this? Sep 5, 2022 · Power Automate can help with moving email attachments from an email account to SharePoint. Transit folder and also move the same file from Original folder to Processed folder. Mar 16, 2018 · Step by step guide with screenshots to move the outlook emails for a specific date range from one Outlook folder to another one. It is a common task to save a copy of an email message to SharePoint as backup. The issue is that the "When a new email arrives" trigger only allows you to select a single Folder. , I want to copy a file from SP Site #1 when this "Closeout - As-Builts" tag is used to SP Site #2 to Subfolder #1 Another portion of my Sep 6, 2021 · @Valster yes move email looks for message regardless of folder, the message id should be correct. I have currently set up as follows: Ignore the last step - sending email thats just for testing purposes. I have a folder for each individual client. Apr 9, 2024 · AndresGorzelany MVP Apr 09, 2024 Hello, You could set up a flow with Power Automate to move the files to a folder, at the moment setting the folder where to save new files does not come as a feature. Any help is appreciated, and thanks in advance. Another alternative that would work for me would be to move once the status of it is set to "unread". The scenario we want to achieve is that at times during the day emails If you want to change the order of your email folders, you can drag-and-drop them into a custom order. g. 2 - Create a Flow that is triggered manually (or on a schedule), and points at the folder - this Flow would need to have steps something like this: Jun 27, 2025 · Learn how to start a cloud flow based on properties of an email such as the subject, sender's address, or recipient's address - When a new email arrives (V3), On new email. Create an inbox rule for the HR Shared Mailbox to move emails sent to the Training Contact to another folder in the Shared Mailbox: In OWA, click your person icon in the upper-right corner, then select Open Another Mailbox. If you ‘move email’ or trigger flow ‘when new email arrives’, you can select a specific folder from the mailbox. Apr 3, 2025 · I tried to see if there was an outlook rule to move an email from the sent email box to a folder, but there are none ( even ask MS community). Power Automate can take any incoming/outgoing message and save their email attachments to SharePoint. You can find an example desktop flow that handles CSV files in Convert a CSV file into an Excel spreadsheet. I didn't find a step to move folders (files only). You will get to know how to move emails to a folder based on the subject using Power Dec 16, 2024 · To address this issue, you can modify your flow or use an alternative trigger. Aug 26, 2021 · Approved 2 this flow sends an email for someone to approve the document, then if approved moves the them from Pre Approved to Approved. I have succeeded with this procedure many times before. Dec 28, 2023 · For some reason, a procedure I've followed many times before is now failing to even trigger the beginning of a Power Automate flow. Shared Email Folder for collecting emails for anyone in the company for various shared things. Jul 28, 2024 · When creating a workflow, you can select "When a new email arrives (V3)" as the trigger for the flow. Is there a way to set up a rule that will move any email sent to a particular address into a specific folder? At least tenant wide? I can't see how to do it Oct 10, 2024 · Hello all, I have a PowerAutomate set up. First, go to this link to use the template. As a proof of concept, I will implement the logic of the flow for archiving documents. Dec 15, 2024 · In the old version of Outlook you could set up a rule to move an email from 1 inbox to another (on my laptop) and run all rules to move/sort through emails. 3 days ago · If all your incoming emails are being routed directly to the Junk folder, it could be due to several reasons: Blocked Senders List: If the senders of these emails are on your Blocked Senders list, their messages will automatically be classified as spam and sent to the Junk folder. To work with multiple messages, do the following first: To select adjacent messages, click the first message, and then hold Sep 27, 2009 · Learn how to automatically organize incoming emails in MS Outlook by moving them to individual folders for better productivity. But ‘Get emails (V3)’ doesn’t offer you the folders. Move an email folder In the folder list, click and hold the folder name, then drag the folder to a new location. Jun 2, 2025 · I'm trying to move many emails from one folder to a different folder. I just tried to find email using Get Emails from a subfolder and then move that email to another subfolder and it worked, are you using same mailbox in both Get Emails and Move Email action? Dec 16, 2022 · Manage your emails with the Process email messages action that requires the variable created by the Retrieve email messages action. ifn yevbu kreloe olywdntq mrcqjtso vnzr scame vlooa kjvojm hwjj ksfq pmslpv piqnzjp ijybb nzljf