How do i stop mac mail from deleting emails. This has never been an issue before.

How do i stop mac mail from deleting emails Jun 25, 2021 · Can I stop Mail from automatically marking emails as read (before I have read them)? I'm sure I'm not the only one with too much email. app to move messages? I accidentally moved a thousands of messages from a local folder to an IMAP folder. Sep 24, 2021 · To stop iPhone downloading old or deleted emails, you can also create a new folder and move those old emails to this new folder. Over the weekend it deletes emails from my sent box, my inbox and from my personalised folders, including deleting an entire folder at one time. Nov 7, 2021 · Deleted emails keep coming back, WHY? I have been deleting emails that are in my Apple mail for several email accounts. The problem is that I can’t find any reference to the (iCloud) mail account anywhere in settings. Jan 3, 2021 · Then, no more emails from blocked senders will show up in your devices inbox. Check out this article to Archive emails in Mail on Mac. I need these emails and do not have the time to recover them from my deleted folder every time I log on to my laptop. 4. My mail deletes all my emails after a certain amount of time of them sitting in my inbox, I tried archiving the ones I want to keep, but they still get deleted after a certain amount of time. Apple’s Mail app that comes pre-installed on iOS and iPadOS devices is widely preferred by users to keep themselves updated on their emails, whether it’s for work or personal use. The missing emails are not in the deleted folder! I only use my Remove email accounts When you remove an email account, the account’s messages are removed from your Mac. " I noticed that the problem is only occurring for my gmail accounts, but can't find anything in the settings to change it. Sep 10, 2025 · Frustrated with Gmail automatically archiving emails on your Mac? Learn how to adjust settings, disable filters, and regain control of your inbox. I've used Mac desktop and laptops for decades, and Mail as my email application on all of them for years. How do I stop this “functionality?” Oct 12, 2022 · Hello John, You'll need to setup inbox rules to prevent these emails from coming through. That can be a mixed bag if the server misses a few legitimate messages, since you will have no way of knowing they were ever sent. In Mail on your Mac, emails are organized as conversations so they’re easy to follow. May 22, 2022 · Mail App on iPhone is Deleting Emails Immediately when received from Yahoo Inbox Today I installed the IOS 15. Apr 1, 2021 · Every time I go into Mail, rather than displaying my list of messages the app automatically opens my next unread email. This gets rid of a lot. , iCloud, Hotmail, Gmail, etc. Do one of the following: If you’re using an iCloud email account: Tap iCloud, tap iCloud again, scroll to the bottom of the list, then tap Mail. How do I make settings so that when email is deleted in Apple Mail, the servers also delete those emails In Mail on your Mac, delete or permanently erase messages you don’t need anymore. Saw in another thread on this topic a user recommended changing the removed deleted messages to never. Often I have just read an email, switch to a different app to look up some thing so I can reply, and return to mail, yet again it opens the next unread email. Adjust settings to prevent automatic removal of messages from folders. Delete the account If asked if you want to keep them, choose “delete from my iphone ” Power the phone off and back on. Go to Settings > Mail, then tap Accounts. 1. Use Junk Mail settings in Mail to change options for managing junk mail and blocked senders. somehow rhe messages in different email accounts are linked so one affects the other. Mar 13, 2023 · In summary, permanently deleting archived emails on Mac is a straightforward process that involves selecting the emails, using the ‘Option+Delete’ key combination, and confirming the action. If the emails aren't still on the server, you won't be able to get them back! Jul 7, 2024 · Learn how to stop Outlook email deletion and improve your email management with this comprehensive step-by-step guide. I want to reverse this and require that my email has been manually deleted when I’m ready. Jun 6, 2014 · How can I stop Mail from combining emails Being a recent convert from Windows and Outlook, I'm struggling to keep track of my emails on my Macbook Air as related messages get grouped together and stored under a single item. When you delete a Smart Mailbox, the messages it displayed remain in their original locations. Apr 23, 2004 · How do I stop iPhone mail app from deleting messages on the server? If I delete a message in my inbox say when I'm checking my gmail mail or native iPhone mail the messages disappear when I view them online. I use gmail forwarded to my Mac Mail. 3. ” (Going into how Gmail does messages is a longer reply for another time). Jan 1, 2024 · Why are my emails not deleting in Mac Mail? The issue can be due to server settings, software bugs, or syncing issues. Dec 5, 2008 · the Mail application will automatically delete messages that are two weeks old or greater from the inbox. How do I achieve this function. Oct 30, 2019 · Depending on the email account type, that delete email button may be an archive email button instead, but the location is the same and some users are accidentally archiving emails rather than replying to them as well. Aug 21, 2024 · Stop auto-deletion of emails in Outlook to retain important messages. Emails in my Inbox are automatically deleting. Nov 9, 2022 · We would also suggest to be sure the Archive is not selected under the option, to "Move discarded messages". They don’t auto delete on my Pc only on the mail app Sep 12, 2019 · iMac, Mojave 10. Where May 20, 2012 · How do I stop my emails being deleted from my inbox on my 4th gen. Jun 3, 2023 · On macOS: 1. Tap Select in the upper-right corner, then individually select the emails that you want to delete, or tap Select All. I've been through all my settings, unless I'm missing something. If the mail message is stored per-device, it must be deleted per-device. Change Mailbox Behaviors settings in Mail on Mac Use Mailbox Behaviors settings in Mail to change where draft, sent, junk, deleted, and archived messages for an email account are stored. ) was mail forwarding set up through? Is this email account set up on multiple devices? If so, are the emails being deleted from each device? Are all forwarded emails being deleted, or are only some of the forwarded emails deleted? Thanks for using Apple Support Communities. All I can do is check each and every email that is in the Junk Aug 1, 2020 · I also have this problem periodically, usually when copying messages to gmail. Oct 3, 2021 · How do I stop Apple Mail from auto-deleting my emails? It recently started auto deleting email more than 3 weeks old despite my settings being Never delete. Read more. Turn it On mail in another email account Settings, Mail Jan 17, 2024 · Are you someone who finds themselves poring back through their deleted emails, searching for that 20% off promo code you thought you weren't going to use? If you think you might want an extra step of precaution before emails are permanently deleted from your trash folder, consider turning on the Mail app's Ask Before Deleting feature. "I do not want the mail program to archive emails. I’m constantly losing important information. " Jun 23, 2025 · But when I delete something from Deleted Items, I do see a banner that says: “Do you want to permanently delete the selected conversations?” Also, I checked Microsoft’s documentation and couldn’t find any official way to turn off that banner in the Mac version of Outlook. Jun 2, 2023 · Is there a setting for this? I cannot see any settings under mail accounts or settings in Outlook. Apr 29, 2018 · Which type of email account (i. I'd recommend upgrading to iCloud+ What is iCloud+? - Apple Support and utilizing the Hide My Email Feature - Create unique, random email addresses with Mar 14, 2024 · Apple - This is a real issue!!! in prior IOS versions (I believe 15 and lower) deleting an email from one email account did NOT delete it from another email account that is also set up in apple's mail application (and was on copy on the originally sent email). To fix this issue, you can try disabling the option to keep a copy of the emails on the server in your email client's settings. ? Oct 10, 2023 · Learn how to stop Apple Mail from mistakenly spam-filtering emails from known senders and ensure important messages make it to your inbox. Mar 31, 2025 · Discover how to block emails on Mac to stop unwanted messages, and learn how Clean Email, an efficient email organizer, can help keep your inbox clutter-free. In Mail on iPhone, delete or archive emails you no longer need, and recover deleted emails. Click on Mail > Preferences in the menu bar. Jul 9, 2024 · How do I stop emails flagged important by sender from staying at the top of my mac mail inbox? Hi, I have received a couple of emails flagged important (with the two exclamation marks next to them) by senders in my mac mail and they constantly stay at the top of my inbox even though they are months old. If you see the "Deleted Mailbox" setting and no "Delete from server" - the account is IMAP. I'd start by looking for that. Uncheck that to get individual messages. Scroll to the account and tap it. In the Advanced settings, tap Remove, then select a time interval. Jun 18, 2025 · The View menu in Mail on Mac should have an option to “Organize by Conversation”. Using Mail on iCloud. However, these features can sometimes inadvertently lead to the unintended deletion of important emails. How do I change so that it does not delete them? May 15, 2016 · How do I stop Apple Mail from auto-deleting my emails? This started when I uploaded OS X El Capitan. Click on Erase Junk Mail. Feb 9, 2020 · Email users typically do not want copies of emails located on multiple devices having different statuses. Apr 1, 2025 · Learn how iCloud Mail filters out unwanted bulk email messages, also known as junk mail or spam, and how to delete and minimize junk mail. Oct 6, 2021 · How can I stop Mail. How do I stop this? I just want to delete them once in my Mac. I’ve been through all of the usual suspect settings and don’t see anything that would be driving this. May 25, 2023 · I normally delete emails via my Mac, but they still show in my iPhone. This will take a long time and will reach max space quota on the IMAP a Jan 11, 2024 · Have you been swiping emails away and wondering, "Why are my emails going to archive on my iPhone?" Here's how to delete emails on your iPhone, by changing the default swipe action from archive to delete. Mar 14, 2025 · Email retention is a critical aspect of data governance and productivity. May 2, 2023 · How do I delete emails on all my devices I have a Mac laptop and Iphone 12 pro max - I would like to delete an email on one device and have it delete on all. Whether you are using Outlook for personal and business communication. There are also options to Expand or Collapse conversations. Do you access your email account using an iPhone or iPad? If so, you should be aware that the iOS operating system automatically deleted emails in the trash after a week. If you need help setting up rules I'd be more than willing to help. Microsoft Outlook, a ubiquitous email client, offers various features to manage mailbox size and ensure efficient performance. I checked my junk mail folder, but it auto deletes after 2 days! How do I change this? I changed the rules to have junk mail sent to my inbox, but it hasn't changed. Apr 5, 2023 · If your email account is configured as POP3 and you are experiencing issues with deleted emails reappearing as new emails, it may be because the option to keep a copy of the emails on the server is enabled. All new emails come in below them. 2 are IMAP accounts and the local internet provider is a POP account. 2018 Sonoma 14. No matter how many times I click the Trash Icon, they come back. 2. Dec 12, 2023 · Apple/iCloud Mail is deleting my emails without consent. Finally, let's be sure there aren't any rules set up to move the emails to the Archive folder. This tutorial shows you how to automatically delete junk mail and trash in the Mail app on Mac. Here’s how to do it on macOS: 1. I have deleted the account & re-added it. Settings>Mail shows no trace of the account, or any features (like Advanced) to enable it again. They're not appearing in the Trash folder either. Feb 27, 2025 · Learn how to auto-delete emails in Outlook using its built-in features and Clean Email inbox management app, and take your email organization to the next level. app, and re-enabling the gmail account solves the problem for me. As far as I can tell, the messages are still on the gmail account, but not all the really old ones. Settings > Mail, Contacts > Calendars. Copies of messages remain on the account’s mail server and are still available (from webmail, for example). Mar 24, 2025 · Wondering how to delete mail storage on Mac in the quickest and easiest way possible? Our guide not only shows you how to delete mail on Mac using Apple’s tools, but also how Clean Email is the ideal supplement for both email storage maintenance and advanced inbox management. It might just be a limitation of the Mac client. Mar 1, 2020 · How do I stop Apple Mail from automatically deleting older messages from my inbox? I need to keep certain messages for a period of time. Mar 28, 2023 · Another useful feature in Apple Mail is the ability to create rules that can automatically move or delete messages based on various criteria. 3. There is no control for mailbox or inbox messages. Apr 23, 2023 · I have repeatedly deleted emails on my Apple email account & I am talking thousands by this point & they keep coming back. Oct 15, 2025 · Fortunately, you can restore those messages or add trusted senders to Contacts to prevent emails from the same sender from being flagged as spam in the future. VERY ANNOYING. Aug 28, 2024 · How do I stop my Mail from auto deleting junk in 2 days I have received emails from an address for years. Mar 12, 2024 · Are your emails always messy? This article teaches you to delete Mail App, junk mails, and attachments from your Mac with one click. Jun 6, 2025 · How Do I Stop Mac Mail From Deleting Emails On My Server? To stop Mac Mail from deleting emails on your server, you need to disable the ‘Delete messages from server’ option. The selection appears to be random, or their own self interests perhaps. Suddenly I have stopped receiving them. com, you can delete obsolete or incorrect recent recipient addresses so iCloud Mail stops suggesting them. Aug 24, 2021 · I can’t access my previous emails (inbox and sent) on my Mail app after a month… even the ones put in a folder. Is your email actually deleting old messages, or ‘Archiving’? Gmail in particular will move messages by default into an archive-like folder called “All Mail. Jan 23, 2022 · If the mail message is stored on the mail server, deleting the message deletes it everywhere. Sep 15, 2025 · Manage emails that you receive from Apple You can update your Apple email subscription preferences by clicking unsubscribe in the email footer, or on the Apple Account page. Log in to your email account, mail server or self-hosted emails using a desktop browser. Click on Rules > Add Rule. How do I prevent this? I want to keep certain emails in Mail or Outlook on my Mac, but not necessarily keep them on my iPhone. I thought that I could do that with my icloud account? I have tried several times to do this and pretty well ready to give up. I want to know how to change my setting on my Mac to so mail looks like photo 2. Aug 9, 2020 · Hi, not sure exactly when this happened but my Apple Mail bin no longer auto-deletes emails after a pre-set time. Definitely not older than the ones that have not been deleted. If you use the Finder to delete a mailbox, the change may not appear in Mail. Oct 14, 2025 · On your computer, if you are using Gmail, you can easily delete multiple emails by checking the boxes to the left of the messages and clicking on the “Delete” button at the top. Lastly, make sure there aren't any rules set up to move the emails to the Archive folder. Jun 16, 2019 · The Apps list also shows Mac OS which could suggest Mac Mail also connected to your account. I ONLY USE APPLE mail, so there are no other email services, or settings that are causing this. e. Open Mail. However, in this New Outlook, I cannot find a way to select Properties. We’ll show you a tip that can help prevent accidentally deleting emails in iOS 13 Mail on iPhone. You can use this to filter out messages from known spam senders or with specific keywords in the subject or body. That will stop all mail. Dec 20, 2019 · Alto Mail Review: The ultimate iPhone email client How to delete emails completely from iPhone and save storage Stop receiving notifications from group email threads on iPhone or iPad How to delete emails from your iPhone but not the server or your computer There are lots of ways to delete emails using the Mail app in iOS and iPadOS. How do I delete, stop, or cancel this option that has caused me grie (3) Mar 13, 2025 · Delete emails on your iPhone or iPad You can use gestures to delete emails and select Trash or Archive as the default option. Oct 13, 2025 · This will stop your iPhone from deleting emails after they’ve been read so that they remain available on other devices and programs that use the same email service. to "Move discarded messages". What do? Aug 4, 2023 · The application automatically deletes (or maybe moves) my inbox emails after about 1-2 weeks. 14. If I delete an email from Mail or Outlook (on my Mac) it also then deletes the mail from my iPhone and vice versa. iPod touch a few days after they have been read? A few days after I read an email, it is automatically removed from my inbox. Sep 20, 2019 · We've explained exactly how to delete emails from your iPhone without having them also delete from your computer or the email server. app, reopening Mail. Mar 28, 2019 · Save time and clean up your emails. This has never been an issue before. (IPad iOS 13. Jun 2, 2016 · 3 To change the setting, go to Settings → Mail, Contacts, Calendars → iCloud → Mail (under Advanced) → Advanced → Remove (under Deleted Messages) and set the time period after which deleted messages are removed. How do I stop that ? Feb 3, 2022 · How often do you restart your phone? The logic is that while the phone has been off mail might have accumulated, so it would be natural to check to see what arrived while the phone was off. I am up to date on my software. I will often skim through the summary list, deleting some and moving some to junkmail. POP runs a race to download the mail message to the fastest client. Apr 25, 2025 · How to stop Apple News emails and easily unsubscribe from other unwanted messages appearing in your inbox. Ensure productivity and organization in Microsoft Outlook. Create a new folder on each and move all old emails including those you've already read in the new folder. This should stop Outlook from automatically deleting old emails. You can change how conversations are shown or turn them off. 6. Please read: Use rules to manage emails you receive in Mail on Mac - Apple Support. IMAP defaults to storing messages on the mail server. Mar 7, 2019 · I want control of my Data and Email!!! iCloud Automatically Deletes mail that has been Automatically Filtered by iCloud and called Junk, which is sooo often Wrong!!! After 30 Days, Automatically. Mar 25, 2024 · Discover easy methods to clear mail storage on Mac and keep your inbox clutter-free for a smoother emailing experience. Mar 10, 2022 · Decide how long to keep deleted emails With some email clients, you can set how long deleted emails stay in the Trash mailbox. Rather than deleting messages, archiving in Apple Mail gives you an opportunity to access your emails later if needed. Jul 15, 2024 · Outlook is automatically deleting my emails when I am not using it. Mar 31, 2025 · By archiving emails after you read them, you can keep your Mac mailbox clean and tidy. 5. Your approach will introduce confusion when trying to organize your email and knowing which have been read, responded to, deleted, archived. the 2nd photos shows you how I want it to look and how our employee (non-mac) is seeing hers today. On iPad, this is managed in Settings﹥Mail﹥ [Threading] … View email conversations in Mail on Mac - Apple Support Check your email in Mail on iPad - Apple Dec 10, 2023 · The only way to stop junk mail before it even arrives on your Mac is to investigate the possibility of server-side spam filtering. We’ll show you how to archive emails on Mac as well as use Clean Email for powerful inbox management. Jul 31, 2010 · Settings -> Mail, Contacts, Calendars -> Accounts (choose corresponding account to edit) -> Account Info -> Advanced -> Deleted Mailbox -> I check the box next to "Trash" the "On My iPhone" tab. Today, my oldest message is from August 1, 2019. Take a look at this article to Use rules to manage emails you receive in Mail on Mac. Sounds like they are being removed from the Inbox (which will delete messages form the server if set as below). You could also try setting up a rule on your mail server or in the Mail app on macOS to automatically delete messages that are marked as junk. If you need it in an emergency just turn it back on. To change these settings in the Mail app on your Mac, choose Mail > Settings, click Accounts, then click Mailbox Behaviors. Mac Book Air. I empty the trash. Is there another way to prevent emails from being… Jan 17, 2018 · iCloud: Remove email addresses of recent recipients Mail keeps a record of the email addresses you send email to, and uses these recent recipients to suggest or complete addresses for you when you send new email. Neither is there anything in the AppleID section nor Passwords & Accounts. Im losing important Data/Emails!! And I can't change the settings in iCloud. Jul 16, 2015 · Using Chrome for Mac, I go to my Google Mail account and click on the Important folder, and the messages that do not appear in the regular Inbox (or in my regular inbox on Mac Mail and iPhone) DO NOT have that "inbox" label like you circled in red above. But as I move or delete an email, my cursor moves to the next email in line and marks it read. Nov 13, 2025 · Stop Apple Mail emails from reappearing! Fix sync errors, rebuild mailboxes on Mac, and resolve deletion problems on iPhone/iPad. Nov 5, 2020 · We'll also want to be sure the Archive is not selected under the option. How do I stop it? It archives emails that I haven't read, randomly. I can't stop the filtering, I can't stop the auto-deleting. I do not select anything in the "On the Server" tab. This is beyond frustrating! Does anyone have advice other than the normal canned response since I have already tried it ALL! Going onto a computer is a non option & I only use my May 5, 2017 · The other is for deleted messages. WHY? why would I have to delete the accounts and add them back? Oct 8, 2019 · How do i stop my emails from auto deleting? Even messages I’ve saved auto delete. Scroll down to Advanced. None have ever - by default - deleted all of my inbox messages automatically after a set amount of time. Jan 26, 2024 · I am frustrated I sent you two photos - the first one shows the problem -- my new emails or replies are opening in a new window. 5 on my iPhone 13 Pro Max, ever since then, it is automtically deleting my inbox emails from my Yahoo Inbox on the Mail App (not the Yahoo Mail App), but the mail app on my iPhone. Another idea: Go to Settings/Mail/Accounts, tap on the mail account and turn it off. Cheers! Nov 30, 2021 · For iOS 15, use the steps below from Delete and recover emails in Mail on iPhone: "Decide how long to keep deleted emails With some email clients, you can set how long deleted emails stay in the Trash mailbox. I don’t want the emails to automatically be opened. It started a few months ago when my really old emails disappeared. Jun 23, 2023 · In older versions of Outlook, you can select Properties, and then the AutoArchive tab, to adjust automatic deletion of emails. The deleted emails are not old emails. Click on Mailbox. Sep 21, 2021 · Specifically, this section: "Decide how long to keep deleted emails With some email clients, you can set how long deleted emails stay in the Trash mailbox. it's auto deleting all my emails after I read them There is no option in Mail to auto delete after reading messages. If Dec 1, 2020 · I am concerned that I turned on a setting to allow older emails to be automatically deleted out of not only my inbox but all my mail folders. My email accounts are all IMAP, and I selected "Never" delete in the "Advanced" Mail Preferences. May 6, 2016 · Learn how to stop archiving emails in the Mail app of your iPhone or iPad and permanently delete those messages. Understanding reasons is crucial to prevent data loss and learn solutions to maintain full control and stay away from Outlook Automatically Deleting Emails from Inbox. Jun 6, 2011 · Mac mail automatically deleting emails Hi everybody, Has anybody come across this problem before? Last week, out of the blue, the Mac Mail program automatically started deleting all of the emails in my IMAP inbox older than 8 days. To change these settings in the Mail app on your Mac, choose Mail > Settings, then click Junk Mail. If you have problems deleting a mailbox on the server for an IMAP account, contact the provider of your account. This article provides a comprehensive guide to understanding the mechanisms within Outlook Feb 28, 2023 · Click the "OK" button to save the changes. Email from Gmail, Yahoo and the local internet provider are forwarded from their servers to the Apple email client. My first guess is that one of those three things has an e-mail retention policy set to 30-days thus deleting any messages older than the setting. Photo 1 - not how I want it to look Oct 28, 2022 · 2-Choose Mailbox > Delete Mailbox. Tap your email account, tap Mail (below Advanced), then tap Advanced. 1) Jun 25, 2025 · In this guide, we will explain common reasons for Outlook deleting emails automatically due to Auto Archive, email rules and deleted items settings. Delete multiple emails at once Open Mail and go to your Inbox. If you want to keep your emails for a longer period of time, you can also change the AutoArchive settings to move the emails to an archive folder instead of deleting them. . Then email in iCloud: Settings, Your name, iCloud, Mail. Instead of deleting the problematic gmail account, simply disabling it (Preferences -> Accounts -> [gmail account] -> uncheck 'Enable this account'), quitting Mail. You should not expect anything deleted to persist at all. Is there any known cause for this and way to make it stop? Been using apple mail for May 18, 2020 · How can I prevent mac mail deleting invitations after I accept an invitation? Obviously this has bothered me for years, but in the world we live now, with a lot of meetings being handled in this way, it's completely insane that if someone sends me an invitation to a zoom (or similar) meeting, and then I click accept, the invitation disappears completely, never to be seen again - particularly Feb 1, 2022 · The answer did not help me and only one person marked it as helpful. Oct 16, 2021 · Email in iCloud: Settings, Your name, iCloud, Turn off mail Mail in another email account Settings, Mail, Accounts Find the account with mail turned on. This wikiHow article will teach you how to stop emails from going to the Spam or Junk folder on your iPhone or iPad by flagging them as "Not Junk. In particular, emails I delete using AOL or GMAIL addresses, keep coming back. Sep 15, 2020 · I use Apple Mail as my "email client" exclusively. Learn how the Clean Email app can help. Mar 5, 2023 · About 6 months ago I noticed that apple mail was deleting old messages (example: 9/2001) from inbox. May 17, 2022 · Before deleting your emails on your Mac, make sure you have backups in case you accidentally delete important emails by mistake. Nov 1, 2014 · Downloaded ios 8. Jun 25, 2023 · I send an email and 2 days later it shows up again as a follow up. wiavc nqv vqulyl ymzltga drccr azkba stlfj emehgmf hzv nqi teod mqvp rrsxa fzfrq szxnu